Skip to main content

Misuse POs

When to Use

If someone has received goods and/or services over $5000 and the supplier is now requesting payment, we will have to do a misuse PO.

You Will Need

Invoice from company
Misuse Letter
Standard PO documentation

Misuse Letter

This letter must be signed by the chair and include the following:

  1. What happened and why. In other words, why didn’t we do a PO before the purchase?
  2. What we will do to make sure it doesn’t happen again.

Please note: these are taken seriously. Purchasing can and will call internal auditors on us if they think we’re being dishonest.

Procedure

Proceeds as a normal Purchase Order would. Be sure to note in the comments that this is a misuse PO and that goods/services were already received.