Vendors (aka Suppliers)

If we are paying an individual for services or providing them an honorarium, please see Independent Contractors.

To see if a supplier exists in the payment system (Status must say “Approved” under the “Additional Supplier Info” tab)
Navigator → Finance Menu → Suppliers → Supplier Information → Add/Update → Review Suppliers

To request a new supplier profile or request a change to a supplier profile:
Navigator → Finance Menu → UNC Campus → Campus Supplier

You Will Need

For UNC students, staff, or faculty, all you will need is their PID. Follow the procedure in the manual.

Required supporting documentation (1218.1.1rd) – shows exactly what documentation is necessary for each type of vendor, or for adding/changing information on an existing vendor. Also at https://finance.unc.edu/services/becoming-a-vendor-with-unc/guidelines-vendor-documentation/.

Note: Banking information must be confirmed verbally with the vendor. See the Safely Updating Vendor Bank Accounts memo for details. Make sure to note the following:

• Name of the person you called
• Phone number you called
• Date of the call

Procedure and Forms – Domestic

Domestic vendor creation is done via Connect Carolina. See the manual for the procedure.

What if they have a US tax ID but are living abroad and need a wire transfer?

Get the wire transfer information. Create the vendor as normal for a domestic vendor, but leave all banking information blank. Once the vendor is approved, send the wire transfer form and an explanation to vendor_coordinator@unc.edu asking them to add that information to the vendor ID.

Procedure and Forms – Foreign

All requests pertaining to foreign vendors must go through the Foreign Vendor Creation Form and be submitted directly to vendor_coordinator@unc.edu.

Resources – Training/Manuals/Reference

Manual
SPH Information
1218.1.1rd Supporting Documentation Requirements (html version)
Training
UNC Finance – Supplier Engagement