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Wire Transfers

When to Use It

To pay foreign individuals or businesses.

  • If you’re paying in US dollars, attach the wire transfer to a campus voucher.
  • If you are paying in a foreign currency, include all supporting documentation with the outgoing wire transfer form and submit via email to Jezreel Hunter, jezreelw@email.unc.edu.
  • If you are reimbursing someone whose bank account does not accept USD but who has at least one receipt in USD:
    • convert ALL the receipts to USD based on the exact date of each individual receipt. Include proof of the conversion rate, whether it’s a credit card statement or an OANDA printout.
    • create a wire transfer form with the USD amount in the Debit Amount field and the Credit Currency ISO code
    • create a voucher
    • attach the wire transfer to the voucher.

You Will Need

Chartfields
Invoice or Receipts
730.1.1f Outgoing Wire Transfer Form (Foreign currency only!)
Evidence of the conversion rate you are using to estimate the USD amount

Procedure

  1. If this is the first time you’ve done a wire transfer, go to H:/ese_administration/Wire Transfers/ and create a folder labeled “Wire Transfers XX,” where “XX” is your initials.
  2. Fill out the Wire Transfer form in accordance with the instructions attached to it.
    • Reference 1 takes the form of XYZ###, where “XYZ” is your initials and “###” increments up whenever you do a transfer. (So your first would be 001, your second 002, etc.)
  3. Save the completed PDF, along with a scan of the invoice or receipts, to your Wire Transfer folder.
  4. Send physical copies of everything to the appropriate account manager, who will approve it and send it on.

Send to Fiscal Office

Outgoing Wire Transfer Form
Supporting Documentation

Filing (Account Manager)

File in CFS folder.

Resources

Currency exchange rates
730.1.1f Outgoing Wire Transfer Form
SPH Information
UNC Finance Wire Transfer Instructions