Letter of Guarantee
Conditions
A letter of guarantee can only be issued if one of the following is true:
- The sponsor accepted the proposal, but the fully executed agreement or sub-award contract has not been signed yet.
- There is an extension of a multi-year project; e.g. budget year 3 of 5.
- An amendment to the current project with new money is being negotiated.
Procedure
If there is no project ID yet, the pre-award team is responsible for the following steps. If there is one, the post-award team is responsible.
- Complete the LOG form. Email the form and supporting documentation from the sponsor to the business manager.
- The business manager gets the Chair’s signature and returns the form to the team.
- Complete the LOG request in RAMSES
- Save the file in the appropriate folder.
- After seven business days, follow up with OSR until there’s a notification of new project ID.